Office Manager

About the role

PSI CRO, a global medical science company founded in 1995 with more than 3,000 employees, is looking for an Office Manager in Budapest. You will keep the office running smoothly by coordinating office supplies, managing vendor relationships and overseeing administrative activities, while supporting the Country Manager and ensuring communication, administration and compliance with security, health and safety policies.

Key responsibilities

• Keep day-to-day office activities running smoothly
• Oversee facility maintenance, coordinate repairs and renovations, and plan and optimise space use
• Manage office suppliers and vendors, handle contract negotiations, and coordinate office supply purchases and equipment with IT infrastructure
• Organise meetings and events, and develop and manage the facility budget
• Maintain accurate records of maintenance, repairs and expenses, and ensure health and safety compliance
• Oversee security measures, access control and surveillance systems
• Support business trips, including hotel and flight bookings, and prepare supporting documentation for Accounting
• Provide administrative support to the Country Manager and prepare administrative reports
• Plan and place orders for cars and cell phones, and manage their handovers
• Keep local SOPs and policies up to date

Required profile

• College or university degree, or an equivalent combination of education, training and experience
• 2 years of administrative experience as an Office Manager
• Full working proficiency in English and Hungarian
• Experience in an international company and facility management experience are a plus
• Strong communication and organisational skills, problem-solving, multitasking and proactive initiative
• Discreet and trustworthy, able to handle confidential information

Required skills

• Proficiency in MS Office (Word, Excel and PowerPoint)