Facilities Coordinator

About the role

NielsenIQ is looking for a Facilities Coordinator in Budapest, based at the reception area. The person acts as the first point of contact for employees, visitors and vendors and combines front-desk duties with ownership of day-to-day office operations, keeping the office safe, functional and well maintained. The role requires hands-on experience in facilities management, vendor coordination and office operations.

Key responsibilities

• Act as the main contact for employees, visitors, vendors, landlords, brokers and building management teams.
• Manage front desk operations, visitor experience, security badges and access requests.
• Coordinate meeting rooms, on-site meetings, events and catering.
• Receive and resolve day-to-day office and facilities requests.
• Manage relationships with landlords, property managers, brokers and building service providers.
• Oversee vendors such as cleaning, maintenance, security and office supplies, monitor their performance and support contract management, purchase orders and invoices.
• Carry out regular office inspections and coordinate repairs and maintenance.
• Monitor building systems such as HVAC, electrical, plumbing, lighting and access control.
• Support office space management, occupancy tracking, renovations, relocations and workplace projects.
• Share office updates and planned maintenance with employees and partner with Corporate Security and Health & Safety teams.

Required profile

• Minimum 3 years of experience in office management, workplace services, facilities management or a similar role.
• Front desk or office representative experience while handling broader office and facilities duties.
• Experience managing vendors, maintenance contracts and facility services.
• Experience working with landlords, building owners, property managers or commercial real estate brokers.
• Experience supporting office moves, occupancy management and workplace projects is an advantage.
• Hungarian native and fluent spoken and written English.

Required skills

• Basic practical knowledge of building systems: HVAC, electrical, plumbing, access control and maintenance.
• Proficiency in Microsoft Office (Excel, Outlook, Teams).
• Strong organisation, problem-solving and communication skills.

What we offer

• International company with e-learning platforms, mentorship and educational support.
• Cafeteria package, private health insurance and participation in a discounted e-carsharing program.
• An extra day off, mentoring, volunteer time off and a free Employee Assistance Program.
• Flexible working environment.