RMU Assistant – Procurement and Administrative Support

About the role

The RMU Assistant will provide junior‑level administrative and clerical support within the Resources Management Unit of IOM Hungary. Working under the National Resources Management Officer, the role focuses on procurement assistance, office administration, document management and basic IT support.

Key responsibilities

• Assist with routine procurement activities, including preparation of purchase requisitions, requests for quotations, purchase orders and related documentation.
• Maintain vendor information, support vendor registration, and update procurement records, trackers and electronic filing systems.
• Provide general clerical support for the RMU, such as correspondence, data entry, scanning, copying and filing.
• Support office inventory management, supply arrangements and coordination with service providers.
• Offer first‑line IT assistance for equipment and user requests, and refer complex issues to specialized IT support.

Required profile

• Bachelor’s degree in Business Administration, Economics, Finance, Supply Chain Management, Information Technology or a related field.
• No prior work experience required; internships or volunteer work in administration, procurement, logistics, document management or IT support are an advantage.
• Fluency in English and Hungarian (oral and written) is required.
• Ability to work effectively in a multicultural environment and follow established procedures accurately.

Required skills

• Proficiency in Microsoft Office applications, especially Word, Excel, Outlook and Teams.
• Basic knowledge of office IT equipment and applications.
• Strong organizational skills and attention to detail for maintaining accurate records.